Developing Technology

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Top 10 ways to use G Suite in Nonprofits

Use a professional suite of tools to run your operations, at no charge.

To solve big problems, you need the right tools. G Suite for Nonprofits helps eligible nonprofits communicate more efficiently and collaborate from anywhere, all while keeping data safe and secure and providing 24/7 support. G Suite for Nonprofits provides G Suite Basic and tools such as Gmail, Calendar, and Drive, allowing you to focus your organization on impact rather than IT administration.

1. Organize your resources in one place

Are you losing track of important documents stored in different places? Migrate your content to Drive or a Team Drive, where you can easily share files with employees, volunteers, board members, and donors. To find specific content, search in Drive and find the document or folder you want in seconds.

2. Create and present powerful presentations

Need ideas for what visuals and data to include in your board presentation? Click Explore in Sheets or Slides to see formatting suggestions, charts and data analysis, or answers to questions about your data. If you work with remote team members, share your screen during a Hangouts Meet video meeting to present ideas. You can even record the meeting to send to people after.

3. Make your funding proposals pop

Create effective grant proposals using Docs. Increase the professional look and feel of your proposal by adding pictures or embedding maps. Share your document and get real-time feedback from your coworkers through targeted comments. There’s no need for multiple drafts—use the revision history to see who made changes and when, or to revert to earlier versions. Finally, export the proposal directly to PDF to create a polished look and feel

4. Connect your team across time zones

Use Calendar to create and share a team calendar with co-workers, volunteers, and board members to facilitate scheduling. Connect face-to-face using Hangouts Meet to keep personal connections strong. Take advantage of the seamless mobile options for G Suite products to ensure you stay connected to work, even when you’re traveling.

5. Never miss an important email

Looking at an inbox with too many unread messages? Use filters and labels in Gmail to organize incoming messages based on sender or content, and never miss emails about grant proposals, donors, or core program work again. Finally, take advantage of canned responses to reduce the time you spend on common email replies.

6. Easily onboard new staff members or volunteers

Find yourself reinventing the onboarding process for every new employee or volunteer? With Sites, you can create an internal or external website to host all the relevant information to share with your recruits. Embed Docs from Drive. Capture contact information or certify the completion of training in Forms. Add new people to relevant Groups (finance, volunteers, and so on) to give them access to role-specific materials and email lists.

7. Streamline volunteer recruitment and communications

If you need to to recruit volunteers for an upcoming event, use Forms to create a questionnaire to capture information. Post the form on your website or send a link to the form to collect responses. Export responses to Sheets to filter data and analyze trends. Finally, use Groups to create a new group for your volunteers to communicate and collaborate. Send out a welcome email with a link to your volunteer website, built using Sites.

8. Train new employees or volunteers anytime, anywhere

If you need to train people based in different locations, create a one-stop-shop training website using Sites. Store all your onboarding tasks, organization policies, and other documents in Drive or Team Drives. Then, embed the files in the training site. Conduct a live training class across the globe using Hangouts Meet to save time and travel costs. Record your training and post it to your YouTube channel to reach your volunteer base.

9. Retain your organization’s files when people leave

Find yourself scrambling to get access to grants, data, or reports owned by an employee or volunteer who left your organization? Utilize Team Drives to create shared spaces where different teams can easily store, search, and share content that will remain in the Team Drive, even if people leave your organization.

10. Deploy an end-to-end marketing campaign

Create a marketing campaign overview using Docs and share it with internal stakeholders. Then, spread your message. Eligible nonprofits have access to Ad Grants, a program that provides in-kind advertising from Google Ads. Set up YouTube for Nonprofits and launch video content to tell your nonprofit’s story. Promote your campaign on your organization’s Google+ page by encouraging members to share innovative ideas and get involved.